Discover the best accounting software for property management with BoostPlugins, helping real estate teams streamline workflows and simplify financial tasks.
If you manage rental homes, commercial buildings, or a mixed real estate portfolio, you already know how fast things can get messy. Rent payments come in at different times, maintenance bills stack up, and spreadsheets start to break the moment your portfolio grows.
This is exactly why choosing the best accounting software for property management matters so much. Instead of juggling multiple systems, this combination keeps your tasks, approvals, financials, and reports connected from end to end.
Let’s break down why Xero, monday.com, and Sync for Xero by BoostPlugins work so powerfully together and what you should look for when choosing the right tools for your property management business.
Understanding the Different Types of Accounting Software in Real Estate
Not every property team needs the same tools, because no two portfolios operate the same way. Some teams prefer an all-in-one system that tries to handle everything from leasing to maintenance to taxes in a single place. Others want flexible software that plugs into the workflows they already rely on, especially if they use tools like monday.com for daily operations.
Each approach has strengths and trade-offs, which is why choosing the right setup depends on how your team actually works. Below is a clear breakdown of the main categories of accounting software used in property management today.
Traditional Property Management Accounting Platforms
Traditional property management systems like Buildium, AppFolio, Rent Manager, Yardi Breeze, and Propertyware offer large, purpose-built platforms designed to centralize everything in one place. These tools typically include:
Built-in trust accounting
Tenant and owner ledgers
Owner statements
Automated rent collection
Work order and maintenance tracking
Reporting tools for accounting for property management
These platforms can be powerful, but they also come with drawbacks. They are often expensive, less flexible, and harder for teams to customize. For companies that want a modern, adaptable workflow or already rely on tools like monday.com, these systems can feel limiting. They also do not leave much room for integrating your own tools or building a workflow that fits the way your team actually works.
This is why more teams are moving away from all-in-one systems and choosing tools like Xero paired with monday.com is cheaper, more flexible, and powered by automations that create cleaner workflows and smoother integrations.
Why Property Accounting Needs an Upgrade
Great property management is built on clean, reliable numbers. Whether you manage ten units or ten thousand, you need accurate financial data that keeps rent flowing, expenses organized, and owners confident. To get there, you need:
Clear rent tracking
Smooth owner reporting
Accurate maintenance billing
Reliable expense tracking for properties
Fast reconciliation
Compliance-ready books every month
The top property management accounting tools do not just organize your money. It organizes your workflow and connects to multiple platforms.
This is why so many companies are moving away from bulky all-in-one property systems and choosing Xero plus monday.com instead. You get a flexible workflow system, a powerful accounting engine, and with Xero Sync by BoostPlugins, you connect the two instantly without manual entry.
General Business Accounting Software Used in Real Estate
Some property teams prefer using simple, widely known accounting tools and layering on only the features they need. Popular options in this group include:
Xero
FreshBooks
QuickBooks Online
Wave
Zoho Books
Sage
These tools offer strong features for businesses of all sizes:
Bank feeds and reconciliation
Invoicing and billing
Easy reporting
Expense entry and categorization
Multi-user access
Great dashboards
Xero stands out in this category as a cloud-first accounting platform with flexible user limits and a strong price-to-feature balance. It offers detailed tracking categories for each property and integrates easily with external tools, making it a popular choice for real estate investors and property teams that want clean workflows without the cost or complexity of a full property management platform.
The Modern Stack for the Best Accounting Software for Property Management
The most successful real estate teams today all share one thing; A streamlined system that keeps operations and accounting perfectly connected. That system is built on monday.com, Xero, and BoostPlugins, a trio that turns daily tasks into clean financials with almost no effort.
Monday.com for operations
Real estate teams run almost everything inside monday.com
Work orders
Tenant onboarding
Move outs
Maintenance approvals
Vendor tasks
Portfolio dashboards
It is simple, visual, and easy for teams to use.
Xero for accounting
Xero brings the accounting power you need
Bank feeds and reconciliation
Real-time financials
Tracking categories for each property
Clean reports for owners and investors
Perfect for accounting for property management across commercial and residential portfolios
Xero is also one of the strongest systems for accounting software for real estate investors and is widely used across the property industry.
Sync for Xero by BoostPlugins All With One Click
Here is where everything elevates. With Xero sync by BoostPlugins, you can sync monday.com items directly into Xero with a single click of a button. That means:
A maintenance task becomes a coded bill in Xero
A lease approval becomes an invoice
Vendor costs get assigned to the correct property automatically
This setup replaces manual data entry, reduces errors, and gives you clean financials without doing extra work.
It is one of the biggest reasons large property teams with one hundred plus seats are already using BoostPlugins to run property management software for small landlords and massive commercial operations alike.
Comparing Today’s Major Systems
Many systems exist, but none combine flexibility and simplicity like Xero and monday.com. Most all-in-one platforms feel rigid or expensive, while lighter tools lack depth, making it easy to see how the rest of the market positions itself by comparison.
Purpose-built platforms
Tools like Buildium, AppFolio, Rent Manager, Yardi Breeze, and others include:
Trust accounting
Owner statements
Lease tools
Built-in property maintenance software
These platforms can work well, but they are often expensive, rigid, and hard to customize.
Investor-focused tools
Stessa and similar rental property accounting software tools are great for:
Portfolio dashboards
Cash flow reporting
Tax summaries
But they lack the workflow power that real teams need every day.
General accounting tools
FreshBooks and QuickBooks help with:
Invoicing
Basic reports
Simple accounting program for rental property needs
Light accounting software for landlords features
But they do not scale well for real property operations.
Why Xero stands out
Xero is different because it offers:
A powerful accounting engine
Easy customization
Strong reporting
Clean property tracking categories
Smooth bank reconciliation
A massive integration ecosystem
Perfect compatibility with monday.com
When paired with Sync for Xero by BoostPlugins, Xero becomes a full-scale commercial real estate property management software engine without forcing you into a restrictive platform.
The Power of Monday.com and Xero in Property Management
Together, monday.com and Xero turn property operations and accounting into one seamless, efficient process that is faster, cleaner, and smarter for every team.
Here is what you get when they work as one:
1. Turn tasks into financials
Every operational action in monday.com flows into Xero
Tenants → Contacts
Leases → Invoices
Work Orders → Purchase Orders
2. Zero double entry
Say goodbye to copying amounts, dates, and vendors by hand.
3. Instant reporting
Xero stays perfectly updated, so owner statements and investor reports are always accurate.
4. Customizable for any size
From a solo landlord using property management software for small landlords to a one-hundred-seat commercial property team, the workflow works the same.
BoostPlugins makes both systems stay in sync automatically.
How to Choose the Top Accounting Software
With so many tools on the market, picking the top accounting software can feel overwhelming. The easiest way to decide is to focus on your actual workflow and choose tools that support it naturally. Here is how to do that step by step.
Step 1 - Identify your daily workflow: If your team already uses monday.com, integrating Xero is the most natural next step.
Step 2 - Choose your accounting engine: For most property teams, Xero is easier, cleaner, and more flexible than legacy systems.
Step 3 - Add BoostPlugins: This is the key to turning your operational boards into real accounting entries without touching a spreadsheet.
Step 4 - Test with real data: Approve a maintenance task, send it to Xero with one click, and instantly see how clean your books become.
If your team already uses monday.com, integrating Xero is the most natural and efficient next step.
The Future of Property Accounting with Xero and Monday.com
Choosing the best accounting software for property management is really about how your team works day-to-day. When you use monday.com for property tasks, Xero for financial management, and Xero Sync by BoostPlugins to sync everything, you get a clean and connected workflow that scales easily.
It keeps your finances accurate, your processes organized, and your entire team aligned. BoostPlugins makes the whole system effortless. Want to see it in action? Contact us, and we will walk you through it.
FAQs About the Top Accounting Software for Property Management
What is the leading accounting software for property management right now?
Xero paired with monday.com and BoostPlugins is one of the strongest modern setups for property teams because it keeps operations, accounting, and reporting connected with one simple click.
Can I migrate from another system, like QuickBooks or AppFolio?
Yes, most teams migrate cleanly by moving their financial data into Xero and rebuilding their operations inside monday.com for a more flexible workflow.
What is the difference between residential and commercial property management software?
Residential tools focus on tenants and rent, while commercial systems include structured billing, CAM allocation, and more complex lease accounting.
How can I improve expense tracking for properties?
With Xero tracking categories and Xero Sync by BoostPlugins, your monday.com tasks flow into Xero automatically, ensuring every bill is coded to the right property.
Can I use Xero as an accounting software for landlords?
Yes, especially when combined with monday.com and Xero to automate property tasks and financial entries.
Do I still need an accountant if I use Xero and monday.com?
An accountant is still valuable, but this workflow makes their job easier by ensuring every transaction is accurate, coded correctly, and synced automatically.
Will this help reduce manual data entry and errors?
Absolutely, because Sync for Xero sends coded bills, invoices, and expenses from monday.com to Xero instantly, so there is no double entry.
Can I track maintenance, vendors, and work orders with this setup?
Yes, monday.com manages the entire workflow while Xero stores the financials, giving you organized tasks and accurate property-level cost tracking.
Are you GDPR compliant?
Yes, Sync for Xero is fully GDPR compliant and follows monday.com’s complete security and compliance framework.
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